What is Karbyte Sales and Manufacturing Management?

Karbyte Sales and Manufacturing Management is the software which is designed regarding the business methods and the problems that SMEs (Small/Medium Enterprises) face in their daily business processes. By bringing the industrial managers, manufacturing and organization planners and many other experts together, who have vast experiences in SMEs in various industries for years, Karbyte Sales and Manufacturing Management , software was formed. Except for the benefits of consulting the expertise of each and all of these experts, the software developer group is also formed by managers who worked in high management levels.

Main roots of the software were seeded within Istanbul Technical University (I.T.U.) in 2001. And now it is functioning at the heart of business management and improving the efficiency at many companies in Turkey and abroad.

Still having an R&D center in I.T.U., the company invested for another R&D center in TEKSEB (TUBITAK – Marmara R&D Center, Technology Free Zone). Development of every software product that Karbyte offers is a routine process within the company, and the R&D centers are working hard to provide fresh and creative results.

Software Capabilities:

Centralized Manufacturing Management

Looking at the current solutions for the SMEs, you can see various software handling; official accounting processes, resource planning (MRP), inventory management and sales management, etc. Some of these solutions claim that their software can manage manufacturing in general and in partial markets. But many of these software do not involve defining processes and tracking, working with outsourcers, tracking more than one inventory (main inventories, workshops’ inventories and outsourcers’ inventories, etc.).

While our development group also experienced the need for such key features within the industry, these features with added values such as barcode support and serial/party number tracking which provide the rapid functioning to the software. But the superior features of Karbyte Sales and Manufacturing Management are not limited with these. If you would like see our software on the move, please call us for a demonstration at your office, or reach us by dropping a message by clicking here.

Real and Easy-to-Use Accounting

With such features on the manufacturing side, our software also provides advanced accounting features such as accounting with various exchange rates. With this feature you can purchase, send a manufacturing order and invoice your customers with the using daily exchange rates. Our accounting module which can easily be adapted to official accounting, aims to revive the old accounting techniques. While providing various reports and let you to export these reports to MS Word® or MS Excel®, our accounting module is live and easy to use.

Beside the usual features like printing waybills and invoices, our accounting module also has advanced features like; payment/revenue plans management, managing deeds and bank checks (in the case, outside, at deposit, at the bank assurance), preparing fixed term payment plans for your customers, getting the balance report for each customer for any earlier date you wish, etc. Combining these features with the easy to use interface reveals one of the secrets behind our software’s strength.

Sales Integration

No matter what your sales departments’ role is in your company, you can easily integrate them to Karbyte Sales and Manufacturing Management and let them continue with the most efficient way as you did before. Weather you prefer to manufacture to your inventory and trade afterwards or manufacture according to the regular/irregular orders gathered or direct your sales team according to the manufacturing capacity, it really is that easy to integrate and organize these scenarios to our software and prepare sales forecast and any other reports using Karbyte’s advanced reporting module.

When you manufacture according to the orders from the sales team, it becomes easier to integrate Karbyte Sales and Manufacturing Management to your sales system with the help of the algorithms working behind the software. The artificial intelligence (AI) embedded in to the software continuously monitors the daily information fed to it. This AI monitors the usage amount of goods (raw material, manufactured and products) within certain intervals and informs you if the critical level quantity of each good should be increased or decreased for better efficiency. With this feature, you are ready for the mass production/sales periods as efficiently as you can be.

Internet and Karbyte Web Agent

For your company, Karbyte Sales and Manufacturing Management software may also serve you and your customers/outsourcers over the Internet by with Karbyte Web Agent. Karbyte Web Agent can provide the information they need, at the right time they need without interrupting your staff. It also helps your mobile staff or sales offices to get/submit information to headquarters (directly in to the Karbyte Sales and Manufacturing Management software) using an internet browser. Karbyte Web Agent is compatible with most of the internet browsers in the market today.

Karbyte Web Agent is designed to be secure and useful at various levels by the user management feature embedded in to it. With its user management feature, you can choose which users to have access to goods records, accounting balances, daily sales/return information or sell/buy online. User management provides all of these features to be easily used by the general manager or the company owner, while a customer is only allowed to lookup for his balance. All users login to Karbyte Web Agent using their unique user names and passwords.

Research & Development Continues

We still continue to update our software with the requests and suggestions we get from the companies which started to use Karbyte Sales and Manufacturing Management with success. As the developer team, we constantly watch over the latest advancements in technology, and continue our R&D for our customers to start using these advancements in their daily business. Our current R&D on adding more features to Karbyte Web Agent is about to result. Soon, we will be able to provide our customers the ability to synchronize their workshops, inventories, sales offices (every Karbyte user within a company) even if they are located around the world.

To get more information about R&D operations of Karbyte, please click here to contact us.

Using Karbyte Sales and Manufacturing Management

Using the Software

The fast curve of learning to use and the time it takes the manufacturing and sales departments to integrate to Karbyte Sales and Manufacturing Management is absolutely fascinating. The application side is easy to use and does not require you to employ university graduates just to use the program. Even the laborer, who has never used any software before, can easily learn to input simple data to Karbyte. After a short-time training, anybody can start using software actively according to his/her role within the system. While Karbyte runs on a network, it can be tailored to allow purchasing, financial/accounting and inventory functions by all users on the network to be more efficient.

Karbyte can also be configured to allow/block certain operations for users. For example; one of your sales representatives may be logged on to Karbyte to change the order details. He/she and can only modify the orders that are registered to the system by him/herself. Thanks to the one-point data source system of Karbyte, the sales manager may check reports or edit any order record by any sales representative at the same time, with the advantage of getting the reports updated to the latest second. Same rules may be built for the manufacturing manager willing to take a look at this months manufacturing orders while a workshop chief is closing a manufacturing order or while the inventory staff are welcoming the purchased goods and registering them to inventory.

For computer users at every level to easily and efficiently use Karbyte sales and Manufacturing Management, the software has a plain interface consisting of buttons to navigate between menus with a single mouse click. With the automatic resize feature, the interface can easily adopt itself to any screen resolution at any Windows desktop operating system (MS Windows® 98/98SE, ME, 2000, XP and 2003) without any settings need to be changed by the user.

Another favorite feature of Karbyte Sales and Manufacturing Management software is its Smart Screens. The purpose of Smart Screens is to keep most of the daily information within the software instead of making the users responsible of remembering each detail. This provides management of your business without using MS Excel® sheets or sticky-notes, because Karbyte carries the whole information from the point when order is registered until the ordered goods are manufactured and are ready to be delivered from the inventory.

For example, with the help of Smart Screens, your purchasing staff does not need to look at his notes or call the workshop to ask for what that workshop requested. With the same logic; the inventory keeper does not need to ask anyone from purchasing department when the suppliers deliver the goods. He/she will automatically get to the information of the goods including; the company name which is delivering those goods to your company, which goods were purchased for which customers’ orders and the agreed price/currency of each good on the purchasing order.

Of course, these are not the only areas of your business which you can use Smart Screens. On both sales and manufacturing sides, Smart Screens will remind you and your departments which they might have missed with their ordinary methods. This is why Smart Screens were rewarded by Microsoft® Turkey, putting KARBYTE SOFTWARE’s solution of ERP one more step further then the other software companies. Even the companies using Karbyte Sales and Manufacturing Management software are clearly explaining the efficiency they gained by removing MS Excel® sheets and sticky-notes/notebooks with Karbyte’s Smart Screens. They all agree that Smart Screens are saving them time and money.

To summarize, Karbyte ales and Manufacturing Management is built on an infrastructure which tracks what actions users have to do and helps them without taking the whole control from their hands - as long as they don’t ask for it. When needed, this structure also limits or allows users to do certain operations.

Integration and Karbyte

The information we are trying to fit in to here is quite limited about Karbyte’s user friendliness. If you would like to use Karbyte Sales and Manufacturing Management at your company, a special demonstration for your company will be prepared and presented. At this demonstration you will have the opportunity to see how it works, investigate handy features, ask questions and see the way Karbyte can work for you.

After the demonstration -if you prefer to use Karbyte- implementation phases will begin, as we do with our customers. The implementation process includes several hours of working together with your staff. The duration of implementation depends on the size and the business turnover within your company.

First phase of implementation is to gather detailed information about your business. Such information include; defining the raw materials, semi-finished product parts and the products (with their receipts). Defining the product receipts also includes defining each manufacturing process, defining the ingredients of each product and the order of the processes with the semi-finished materials input/output.

After that, second phase will begin with registering the financial/non-financial cards, which are related to your workshops, suppliers, customers, outsourcers, etc. and any other accounting records you might have. In case of the list of these cards being too long to have them entered by operators, Karbyte can provide direct data transfer from MS SQL®/Access® databases or simply from MS Excel® sheets.

Defining the products at the first phase of implementation is the most important subject at implementation. Therefore it requires the utmost attention to it. By defining the product, you will notice that you are actually telling the software how the product is manufactured step by step. Our implementation experts will be working closely with you and your stuff in order to make the implementation phases fast and accurate enough to suit you and your businesses’ needs.

After the successful completion of first two phases, the third phase which includes the real-time data to be defined within the system will begin. This phase includes making daily inventory input/outputs using simple input/output index cards while counting your stocks. These cards do not use Smart Screens and are much easier to use for the beginners. At the end of this phase, the inventories of your company will be available to every Karbyte user within the system in real-time.

The last phase of our installation includes the further training of your staff. For each department, user roles are defined and each user is trained according to the duty they have. At this phase, at least one of them (for each separate location) is chosen to be the supervisor of Karbyte, in order to track others’ mistakes after the software becomes actively used and correct these mistakes or warn them.

After Karbyte Sales and Manufacturing Management become actively used by every user within your company, implementation is over. The implementation stage is a service KARBYTE SOFTWARE offers free of charge, but it does not include the traveling and accommodation expenses.

As a conclusion, we must clarify that Karbyte Sales and Manufacturing Management software is a system that has to be integrated to your company, not to be regarded as a software package which are delivered to you and neither implemented/trained nor tailored for you. This is why we are offering our services before and after the installation is done…

System Requirements and Technical Features

Even if the specifications for the server to be used as the main data source may change according to the business turnover and complexity, a single server with an Intel Pentium® IV CPU, 512 MB RAM with 5 GB of free hard drive is usually enough for most SME’s. Karbyte performs better when used on hardware using multiple CPUs (Xeon, Itanium, etc.).

In case of clients, even a Pentium® III CPU at 500MHz is enough with 64MB RAM and 50 MB of free hard drive. Each client needs to have at least one printer connected directly or over a network to it. This printer should be defined as the default printer for the Windows operating system. It does not matter if this printer is dot-matrix, ink-jet or laser.

Karbyte Sales and Manufacturing Management is designed for use on Windows 98/98SE, ME, 2000, XP and 2003 for both the server and the clients. The tests for the alpha versions of the upcoming operating system (codename Longhorn) of Microsoft® are currently successful.

Our software is developed using MS Visual Basic® and MS Access® software development tools. It requires the freeware runtime versions of these software and is delivered and installed together with them. Therefore, it does not require you to buy the full versions. On the database side, it uses MS SQL Server 2000® (freeware desktop version is also delivered/installed together with Karbyte) using ADO and ODBC connectors. Thanks to ADO and ODBC; you may choose to use less expensive database software like MS Access® and dBase® as well. For companies having more then 10 users, complex and fast business turnover, the full version of SQL Server 2000® is recommended for efficient use.

For companies willing to use Karbyte Web Agent over their intranet or internet, the web server is required to have Framework 1.1 (or higher) in order to serve the ASPX (ASP.NET) files and/or IIS should be configured to serve ASP.NET.